Get More Done with Todoist for Mac

You know that feeling when you make a to-do list, only to forget where you put it 10 minutes later? (Please tell me I’m not alone in this!) Enter Todoist for Mac, the app that promises to turn your chaotic to-do list and daily schedule into a work of art. Or at least something more organized than your desk or random notes and reminders you forget about in your Notes app.

What’s Todoist

Imagine having your to-do list, calendar, and a personal assistant (that doesn’t judge you for snoozing tasks) all wrapped into one. That’s Todoist in a nutshell. It’s a sleek, powerful app designed to help you juggle everything from grocery lists to global domination (or maybe just that project due tomorrow).

How It Works—But Make It Fun

Todoist combines the simplicity of a to-do list with the functionality of a full-fledged calendar. It's like a digital Swiss Army knife for productivity. Add tasks, assign due dates, and boom—your task management dreams are within reach.. What really sets Todoist apart: you don't need to scroll through endless menus. It's like having a personal task-whisperer—it just gets you.

For example, you type “meet John at 3 PM tomorrow,” and Todoist’s natural language recognition knows to schedule it exactly at that time. No clicking, no fuss. Organize your tasks at the speed of thought.

Key Features You’ll Love (and Some You’ll Be Obsessed With)

One of Todoist's standout features is its "Quick Add" function which uses natural language processing.  Type something simple like "Buy groceries every Saturday at 10 AM," hit enter—and Todoist automatically creates a recurring task on the right day and time— no fuss. It's like having a personal assistant that just gets you

The calendar view is another to-do list game-changer whether you’re a fan of detailed time-blocking or just need a bird’s-eye view of your schedule. The calendar view lets you plan ahead and visualize your tasks by day, week, or month.which  makes planning a breeze, especially for visual thinkers.

The integrations are another big win—sync with Google Calendar, Slack, or even Alexa. Todoist keeps everything in one place for you so you don’t forget it. 

Todoist also offers powerful collaboration tools for anyone working in teams. You can assign tasks to colleagues, share projects, and even leave comments for real-time updates. It's a perfect way to turn task management into a shared responsibility.

Todoist syncs across all your devices—Mac, iPhone, iPad, even Android if you’re that kind of person. No matter where you are, your to-do list is always at your fingertips.

The Good, The Bad, and the… Meh?

When it comes to the good, Todoist is the perfect blend of simplicity, power, and customization. It makes task management feel effortless, even when you're juggling a million things in life, while still being flexible enough to adapt to your style of productivity. And thanks to its natural language processing and intuitive design, you can add tasks and organize your day without feeling overwhelmed. It's the ultimate GSD (Getting Stuff Done) inbox. 

But of course, there are a few quirks. Some of the most useful features—like reminders and calendar views—are locked behind the premium plan, which might be a letdown for casual users. While Todoist is straightforward for the most part, it can feel complex, and even a little overkill, if you're just looking for a simple to-do list app. There are so many features tucked away that beginners might not know where to start, though this is great news for power users.

All in all, there's that feeling of 'Do I really need all these bells and whistles?' For some, Todoist's depth can be both its greatest strength and its most daunting feature. If you just want to keep track of groceries and dentist appointments, it might feel like you've brought a rocketship to a bicycle race. But for anyone aiming for total task domination, Todoist hits the sweet spot.

UI/UX—Sleek and Simple, Just Like You (Hopefully)

Mac users are design snobs, and rightly so. If that's you, Todoist will fit right in with your beautifully curated list of apps. Its clean, minimalist interface lets you dive straight into GSD (Getting Stuff Done) task mastery without wondering what all those buttons do. It's functional and aesthetically pleasing—exactly how we like our apps here at Today on Mac. And bonus: it boasts ample keyboard shortcuts for you keyboard warriors.

Slight note: While I appreciate the default shortcuts, I'm not a huge fan of the two-step commands—like using "G" then "T" to switch to the Today view. It feels a bit cumbersome compared to single-step shortcuts. That said, the Command+K spotlight search is a nice touch for quick navigation.

How Much Is This Productivity Goldmine?

Todoist offers three pricing tiers:

• Free: Perfect for light users—add up to 5 projects and access basic features. Cost? Nada.
• Pro ($4/month): Unlocks all the good stuff—reminders, up to 300 projects, and the ability to sync with calendars. If you’re serious about productivity, this is the sweet spot.
• Business ($6/user/month): For teams that need to collaborate and dominate the task game together. Comes with analytics and admin features for extra control.

About the team

Todoist is built by Doist, a remote-first company that's been around since 2007. Started by Amir Salihefendic as a personal project, Todoist has grown into a market leader in task management without ever taking outside funding. The Doist team spans 20+ countries and has been remote-first since 2010.

Unlike most tech companies, Doist is bootstrapped and profitable, answering to users, not investors. They've turned down acquisition offers to stay independent and true to their mission: creating tools that make work and life better organized (Todoist) and less stressful (their team collaboration app, Twist). In a world of move-fast-and-break-things, Doist is more like "move deliberately and build things that last”. This means you can trust Todoist to stick around – they're building for decades to come, not a quick exit. No worries about your task manager suddenly getting acquired and shut down (looking at you, Wunderlist).

Should You Download It?

If you’re the kind of person who thrives on structure (or wishes you did), Todoist is a no-brainer as one of the OGs in the to-do list app category. Whether you’re managing work projects or just trying to keep track of your laundry, this app’s got your back. It’s ideal for Mac users who appreciate clean design, cross-platform syncing, and the satisfaction of checking off those little boxes.

And stick around—next time, we’ll dive into other Mac must-haves that will take your productivity game to the next level. Same time next week? Or maybe I’ll just Todoist it.